How To Add Away Message In Outlook

If you’re using the web version of Outlook, you can set up out of office replies by going to Settings View all Outlook settings Mail Automatic replies. Then turn on automatic replies, write your message, and click Save. Go to your Outlook page. Create a Quick Step to Move Email Messages. Probably the fastest (and best) way to move emails to folders in Outlook is to set up one-click quick steps.After you set up a quick step, move emails with a single click.

An Out of Office Assistant (OOF) allows you to set an automatic reply message when you are away. How to enable this depends on which Outlook version that you are using and which mail account type that you are using.

Fill in the subject line and paste your out of office message. Save as an Outlook template by choosing File, then Save As, then select Outlook template under the Save As Type dropdown menu. Enter your desired filename and click Save. Now it’s time to create rules. For setting out of office replies (away messages) in Outlook Web App, please do as follows: 1. Login your Outlook Web App on webpage. Click Settings Set automatic replies at the upper-right corner. See screenshot: 3.

While this is primarily an Exchange account feature, there are several workarounds for POP3 and IMAP accounts as well.

Connected to Exchange

If you are using an Exchange account, you can set the Automatic Reply or Out of Office Assistant (OOF) to have the Exchange server reply with a specific message while you are away.

Outlook 2007
Tools-> Out of Office Assistant
Outlook 2010 / 2013 / 2016 / 2019 / Office 365
File-> section Info-> Automatic Replies

Since the Exchange server sends the Automatic Reply message, you can close Outlook and shutdown your computer and it will still send the message.

OOF in Outlook 2007.

OOF/Automatic Replies in Outlook 2016.

Note 1:
The Automatic Reply message will only be sent once to each sender, even when they email you multiple times during your absence. To reset, simply turn the Automatic Reply off and then back on again. Adobe illustrator cs2 serial number.

Note 2:
By default, Exchange does not allow Automatic Replies and OOF messages to the Internet. Your Exchange administrator can enable this on the Exchange server in the following way; Allow Automatic Forwarding/Replying to the Internet

ToolTip!
Are you an Exchange administrator and need to regularly manage the Automatic Replies settings for your users?

CodeTwo Exchange Rules Pro simplifies this task with its Auto Respond module and also offers some other management features which Exchange doesn’t offer itself. It even has the option to delegate this tasks to someone else like HR managers, receptionists, assistants or team leaders. It also has loop protection to prevent auto-reply loops.

Web Mailbox

If you are not in an Exchange environment, your ISP might provide Out of Office functionality in the web based mailbox (ask your ISP for the web address to check your mail via a browser if you do not know this).

Usually you can find an Out of Office setting in the Options section. Some have named it “Away message”, “Holiday notification”, “Automatic response” or something like that. The benefit of setting it on-line is that you can close Outlook (and shutdown your computer) and people mailing you will still be getting your away-message.

Outlook.com and Hotmail accounts

Outlook.com and Hotmail accounts are also configured as Exchange accounts in Outlook and thus you can enable the Automatic Reply from within Outlook as described in the Exchange section.

As an alternative, you can also set it via the Outlook.com website itself.

Log on to Outlook.com.
Click on the Gear icon in the top right (left from your name and picture)-> link at bottom: View all Outlook settings-> section: Mail-> Automatic Replies
- Quick Tip!
  After pressing the Gears icon, you can also type “Automatic Replies” in the Search field.
Select: Turn on automatic replies.
- Tip!
  For privacy and security reasons, you have the option to reply to your contacts only.

Automatic replies command in Outlook.com.

Gmail

If you are using a Gmail account, you can set a vacation responder in the following way.

Log on to Gmail.
Click on the Gear icon in the top right corner (below your profile image) and choose Settings.
This direct link might work for you as well; Gmail Settings
Scroll down the General tab of the Settings page and somewhere near the bottom (under your signature settings), you can select “Vacation responder on” and specify your message.

Out Of Office Email

Settings vacation responder in Gmail.

Emulate in Outlook without Exchange

If your ISP doesn’t provide an Automatic Replies feature, you can create a rule that replies to all e-mails. The downside of this, is that you’ll need to have your Outlook open all the time for the rule to process.

Before creating the rule, you must create a message template.
1. Create a new e-mail and write your Subject and Message.
2. Use File-> Save As to save it as an Outlook Template (*.oft).
  - When using Outlook 2007, click on the Office orb in the top left corner to see the Save As command.
3. Once saved, you can close the message and dismiss the prompt to save changes as a draft.
Open the Rules and Alerts dialog:
- Outlook 2007
  Tools-> Rules and Alerts…
- Outlook 2010 / 2013 / 2016 / 2019 / Office 365
  File-> Manage Rules & Alerts
Create a new rule and select:
- Outlook 2007
  Check messages when they arrive
- Outlook 2010 / 2013 / 2016 / 2019 / Office 365
  Apply rule on messages I receive
Click Next.
You can select a condition or no condition to reply to every mail.
Click Next.
Select: reply using a specific template.
Click on “a specific template” at the bottom of the dialog to open the “Select a Reply Template” dialog.
Set the “Look In” dropdown list to: User Templates in File System
Select your template created in Step 1. You can use the Browse… button when you did not save it in the default Templates folder.
Click Open to return to the Rules Wizard.
Click Next.
Make sure you set some exceptions, for instance based on the subject field so it will not reply on subject with e.g. reply, failed, undeliverable, etc….
- Important!
  If you do not set any exceptions, you could create endless mail loops between two mail servers and those can be a real threat to the mail servers and can leave you with a lot of cleaning up to do when returning!
Click Next.
Name the rule and make sure it is turned on.
Click Finish.

The rule should now end up looking something like this;

Apply this rule after the message arrives
(set no conditions to reply to every mail)
reply using a specific template
except if the subject contains specific words

Emulate by using an add-in

DS Development has an Auto Reply Manager which lets you easily set lots of auto reply settings.

Auto Reply Manager allows you to easily define and send auto email replies right from your desktop, notifying your contacts that you are away, confirming incoming email messages or simply sending custom email templates.

Which mail account type am I using?

To check the type of account that you are using (Exchange, POP3 or IMAP) you can open the Account Settings dialog;

Outlook 2007
Tools-> Accounts Settings-> tab E-mail
Outlook 2010 / 2013 / 2016 / 2019 / Office 365
File-> Account Settings-> Accounts Settings…-> tab E-mail

Did an employee just leave for vacation and forget to do something? Below the instructions will show you how to add an out of office message in Outlook for a mailbox you don’t have the login/password for. Also referred to as Automatic Replies (Out of Office).

Please note this does assume you have “Full Access Permission” to the other user’s mailbox. The following will work for Microsoft Outlook 2007, 2010, 2013 as well as Exchange 2007, 2010, and 2013.

Set Out of Office Message in Outlook

Step 1

We are first going to show you how to add Full Access Permission to the users mailbox. If you already have this, skip to Step 3. First you will want to launch the Exchange Management Console or open MMC and use the Exchange Snap-In. Browse to Recipient Configuration and click on “Mailbox.”

Step 2

Right click on the mailbox of the user you are wanting to add the out of office message to and click on “Manage Full Access Permission.” Then add yourself to their mailbox.

Note, if you are running Exchange 2010 or Exchange 2013 you can open the other user’s mailbox from within OWA. No need to proceed with the rest of the steps below.

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Step 3

Go to the Start Menu and click on “Control Panel.”

Step 4

Socratic seminarms. schrolls ela classes. In the search box on the top right, search for “mail” and then click on the Mail (32-bit) Icon.

Step 5

Click on “Show Profiles.”

Step 6

Click on Add and name your profile. In my example I am naming it “temp-profile” because after we are done adding the out of office message, we can delete the profile. After naming it click OK.

Step 7

Select “Manually configure server settings or additional server types.” Depending on your version of Outlook the wording will vary a little here.

Step 8

Select “Microsoft Exchange or compatible service.”

Step 9

Now enter the name of your mail server and then the name of the mailbox for which you are wanting to add the out of office message to.

Step 10

Click on “Finish.”

Step 11

Select “Prompt for a profile to be used” under the Mail options in the control panel.

Step 12

Now launch Microsoft Outlook and it will prompt you to choose a profile. Talenquestcollege st. paul. Choose the profile you just created.

Step 13

In Outlook, go up to File and click on Automatic Replies (Out of Office).

Step 14

Now simply add the message you want, click OK and your done! You can then remove that temporary profile.

READ ALSOSpeed Up Your Linksys WMP600N CardAuthorRecent PostsCyril KardashevskyI enjoy technology and developing websites. Since 2012 I'm running a few of my own websites, and share useful content on gadgets, PC administration and website promotion.Latest posts by Cyril Kardashevsky